Apostille for school records

Need to use your high school or university diploma internationally? We can help!

If you need to use your school or university diploma in another country, you may be required to get an apostille. An apostille is a form of authentication issued to documents for use in countries participating in the Hague Convention of 1961. This guide will walk you through obtaining an apostille for school records.

How to Get an Apostille for Your School Records

Step 1: Obtain a Certified Copy

Step 2: School Authentication (Notarization)

Once you have the certified copy, it needs to be authenticated by the school. This usually involves having the registrar (or another designated school official) sign the document in the presence of a notary public. The notary will affix their seal and signature, verifying the registrar's signature and the document's authenticity. Ensure the notary includes the exact date of notarization. Some schools might have an in-house notary, while others may require you to find one independently. If necessary, a mobile notary can come to the school. Verifying that the diploma includes the registrar's original signature (wet ink) and printed name, along with the notary's signature, seal, date of notarization, and notarial wording, is crucial.

Step 3: State Authentication (Apostille)

In the United States, diplomas are considered state-level documents. After the school's authentication, you must authenticate the Notary signature at the local County clerk's office before submitting your document to the Secretary of State's authentication office. This office will verify the County Clerk's signature and add their official seal, authenticating the document at the state level. You can also use professional services to help with this sometimes confusing process.

Step 4: U.S. Federal Authentication

If the country where you intend to use your diploma is not a member of the Hague Apostille Convention, you'll need a U.S. federal-level apostille. This is obtained from the U.S. Department of State. They will verify the state seal and issue the apostille, confirming the document's validity for international use in Hague Convention countries. The Department of State website provides detailed information on the application process, fees, and processing times.

Tips to Remember:

Start early: The process can take several weeks, especially by mail.
Keep copies: Make copies of all documents before sending them.
Consider using an apostille service: If you're short on time or find the process confusing, consider using a professional apostille service - like ours. We can handle the process for you.

Obtaining an apostille is a complex process. Still, following these steps can ensure that your school records will be recognized and accepted in other Hague Convention countries. Remember, requirements can change, so it's always a good idea to consult a specialist. Please call or email us if you have any questions.